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Equipment Rental Program
General equipment information
Some clubs have rental packages available to reserve online for skiers to use for the entire season. These packages are fishscale classic skis up to 170cm, poles up to 145cm and boots up to size 42. These are youth sizes and will not fit many pre-teens with big feet. All MYSL equipment is NNN boot/binding system. Families reserve a rental package when they register at the beginning of the season. Each package is $35 or $45 (depending on location) and includes skis, boots and poles (poles are not included if skier is 4/5 years old). We will refund the equipment fees if we can’t outfit a child in the correct size.
If your club has a rental program managed through our registration system, then your club also has an equipment fund (EF). Your EF receives $35 for each rental package if your club charges $45, $25 if your club charge $35 for a rental package. You can use the money in your EF to purchase new equipment and expand your collection. Money can also be used for rental storage solutions, but not for non-equipment related expenses. New packages or pieces of equipment are available through MYSL at wholesale pricing. Equipment fund balances can be found on the “edit” tab of your club page. MYSL will provide new clubs with a start up grant to provide 10 sets of skis/poles/boots.
Once you are issued equipment for your “club bank” your club keeps it, as long as you are an MYSL club. MYSL does not take the equipment back between seasons. Each club is responsible for storing your equipment between seasons.
Skate ski equipment information
A few clubs rent skate ski equipment. These sets cost more for the clubs to buy and for families to rent. Families, and equipment managers, need to understand maintenance of skate skis and return them with storage wax on them. If you do not provide skate equipment, make sure no one in level 5/6 has registered for equipment. Please contact Amy if you would like to rent skate ski equipment at your club.
Handing out equipment
After you have reached your rental cap (or when you are close), start to organize your existing inventory and match it to the paid rental reservations. Use the sizing chart to help you.
Boots: It is best to give the skier boots one size larger than what they registered for in about 70% of the cases because parents are not always allowing for a thick sock.
Skis: If child is 9 and under, you can go one size shorter if your inventory is limited. Otherwise, one size longer.
Poles: MYSL curriculum does not use poles for the smallest kids (level 1 uses poles only on the last day). If a child is 4 or 5, do NOT issue poles to that family. It will only be more for the parent to carry (and for the child to do inappropriate things with) and it’s quite detrimental to their learning to ski. We have a few 80 cm poles, but they really shouldn’t be used much. Pole length can go one size up, if you are out of a size.
After going through your inventory, you will likely have needs. Enter your order on your order tab in the google doc (sent out to the club leaders before each season). Email Amy to discuss pickup arrangements.
Club leaders and/or equipment fund managers set the date for when equipment will be handed out. You can either do this before your club starts meeting or on your first day. When you hand out equipment you can make sure you are giving out the correct size. Have the skiers try on boots with thick socks. You collect all of the equipment on your last day of skiing, at the year end banquet or on a date that you have set.
Where to buy equipment:
MyXC clubs with equipment programs are able to purchase equipment at wholesale prices through MYSL. MYSL does a lot of testing and research and stocks a large inventory to facilitate this process. To order, use the spreadsheet with your equipment report. Your equipment fund will be used to offset equipment purchases.
Equipment for sale at the MyXChange ski swap is intended for individual purchases, not for club purchases.
Ownership of equipment:
All equipment acquired using your club funds, the MyXC non-profit status (including local donations), or grants using the MYSL legal status (such as Birkie grants) are property of MYSL, with a permanent use agreement to your club, as long as your club is a MyXC club in good standing.
Equipment rental fees must run through our online registration system for tax and insurance purposes.
Inventory of Equipment:
Equipment purchased for your club is not eligible for exchange or return unless Amy or Chrissy hear of another club desperate for a size and the MYSL inventory has run out (for example, if you have excess of size 34 boots and another club is short of this size, you may turn in the boots and receive an equipment credit).